Job Description

Operating Title

Collections Maintenance Supervisor

Long Classification Title

Library Services Specialist

Campus Location

Plymouth

Department

PSU E&D Lamson Learning Commons

Summary of Position

Acceptable minimum level of education

Associate's

Acceptable minimum years of experience

1 year

Posting Number

PS4960FY25

Other minimum qualifications

Additional Preferred Qualifications

• Experience working in a library and/or higher education environment
• Familiarity with shelving and cataloging library resources

Salary Information

Quicklink for Posting

https://jobs.usnh.edu/postings/63875

Percent Time Information (FTE)

1.00

Grade

11

EEO Statement

The University System of New Hampshire is an Equal Opportunity/Equal Access/Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.

Open Until Filled

No

Posting Open to Internal Candidates Only?

No

Interested Internal Candidates Exist?

No

Job Category

Hourly Staff (Non-Exempt)

Appointment Type

Regular

Drivers License and Physical Requirements. Please check all items that apply.

None applicable

Duty/Responsibility

• Collection Management – Responsible for stack maintenance of all materials including monographic and non-monographic (books, journals, newspapers, film/fiche, DVD, CD, music scores, etc). Knowledge of library collection procedures, shifting materials as required to accommodate collection space needs. Main contact for deselection process, works with individual librarian liaisons for monographic deselection. Process and distribute a variety of library materials which includes transporting library materials among various locations; prepare materials for circulation.
• Collection maintenance includes shelving and shelf reading. Maintains “new book/browsing” sections. Creates lists, pulls books, inventories, and re-processes books as needed. Handles unwanted library materials and gifts. Searches for missing books and consults with librarian for further action. Notifies librarian when rare items are recognized in circulating collection for relocation to Special Collections. Notifies librarian when out of date items are recognized in circulating collection. Cataloging and catalog maintenance – Performs copy cataloging of library materials based on current professional standards using the OCLC WorldShare system and its utilities. May add update notes or access points. Creates item records and spine labels. Refers substandard cataloging to supervisor. Provides quality control for new items entering the collection. Exercises knowledge of library management system (ILS) workflows.
• Acquisitions and Receiving – Responsible for the acquisitions lifecycle, from ordering resources selected by librarians, to receiving and preparing resources for public use. Places orders and acquires bibliographic records (EOCRs) from monograph vendor (Gobi), following internal accounting procedures. Ensures duplicate orders are avoided. Responsible for physically processing all incoming library materials, from shipping cartons to the shelf, preparing them for public use, following retention guidelines as applicable for certain types of materials. Troubleshoot acquisitions-related problems with vendors. Keeps track of titles requested by specific patrons or for course reserves; places books on hold and notifies patron.
• Student worker supervisor – Hires, supervises and trains student workers to perform shelving and shifting of materials, process mail, assign duties, and evaluate student assistants. Performs payroll functions, approves timesheets.
• Repair library materials – Make determinations concerning mending, binding, and shelving of books, periodicals, documents and/or other library materials and decides what method is best. Recommends replacement or binding when repair won’t work or takes too much time and selects and prepares books sent to a commercial binder. Inspects and processes books on their return. Investigates improved mending techniques.
• Processing Interlibrary Loan – Assists Interlibrary loan coordinator and serves as a backup contact person for interlibrary loan clients, processing requests for patrons and requests from other libraries when needed.

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