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OPERATIONS MANAGER-DEVELOPMENT

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Midland College

Job Description

Job Title- OPERATIONS MANAGER-DEVELOPMENT

Position Status- Full Time

Classification Title- Administration-12 m

Work Location- Main Campus-3600 N. Garfield, Midland, TX

Job Summary- The Operations Manager-Development provides overall maintenance and management of donor gifts and records processes including, but not limited to donor/constituent database and financial records. The Operations Manager-Development supports the fundraising process by ensuring accurate, organized, and actionable donor information through database management, portfolio management, donor research, and reporting and analytics. The Operations Manager-Development is a critical member of the Institutional Advancement team who works under the direct supervision of the Vice President of Institutional Advancement.

Required Qualifications

  • Associate’s Degree or 60 college hours or equivalent of education and experience in a support foundation or non-profit fundraising office
  • Three (3) years of experience in a support foundation, not-for-profit fundraising office, accounting, or records management
  • Excellent knowledge of Word, Excel, and other Microsoft Office applications
  • Basic bookkeeping
  • Ability to organize and prioritize work and meet deadlines
  • High standard of excellence, accuracy, and consistency

Preferred Qualifications

  • Bachelor’s degree
  • Experience working with Raiser’s Edge

Essential Functions

  • Accurately record all donations—including cash, checks, stock transfers, and non-cash gifts—into Raiser’s Edge, manage batching procedures, and prepare donations for the Midland College Business Office, ensuring data consistency through collaboration with Business Office staff
  • Provide oversight and management of all Midland College Foundation constituent records, applying fundraising and foundation best practices and performing routine audits and global updates to ensure data accuracy
  • Manage and maintain the Raiser’s Edge donor database, inputting new gifts, updating records, and preparing reports on donations and donor information for reconciliation with accounting systems
  • Prepare donor gift acknowledgments, manage pledge tracking, reminders, and follow-ups, and assist with weekly deposits, check requests, and monthly reconciliations, supporting both the Institutional Advancement Office and the Midland College Foundation
  • Prepare complex queries, exports, and reports from Raiser’s Edge to support fundraising activities, including donor retention, solicitation initiatives, and specific reporting requests from the MC President, Foundation staff, and the MC Foundation Board of Directors
  • Create data-informed prospect lists for year-round fundraising and develop analyses to enhance donor relationships and engagement strategies
  • Assist with constituent communications through email and physical mailings, while handling professional interactions with donors, community leaders, Midland College staff, faculty, and students in person, by phone, and via email
  • Work closely with Midland College’s accounting department on donation reconciliation and support the Foundation’s annual audit
  • Continuously optimize data management processes to advance donor engagement strategies and improve methods for fostering relationships throughout the continuum of engagement
  • Must be available for evenings and weekends for special events, meetings, trainings, and conferences
  • Other duties as assigned

Physical Demands

  • Must be able to lift or move up to 25 pounds
  • Must be able to sit or stand for long periods of time
  • Use of manual dexterity
  • Repetitive use of a keyboard at a workstation
  • Duties performed both indoors and outdoors
  • Work both on-campus and off-campus

Security Sensitivity- All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.

Pay Statement- Salary is commensurate with educational qualifications and experience.

Posting Number- P01309S2016

Open Date-11/04/2024

Position Available- Immediately

Special Instructions to Applicants

All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application, resume, and transcripts (if applicable.) Unofficial transcripts will be accepted with the application. NOTE: Official transcripts sent directly from the institution(s) attended to Midland College Human Resources are required within 30 days of hire (if applicable). If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.

EEO Statement

In its efforts to promote nondiscrimination and as required by law, Midland College does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the College does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant’s job qualifications, experience, and abilities.

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