Job Description

Salary
See Position Description

Location
Tanner, AL

Job Type
Full-Time

Job Number
04918 - 1

College/Division
CCC-603020-Human Resources

Opening Date
09/18/2024

Closing Date
10/2/2024 4:00 PM Central

Campus Location
Calhoun Community College

Position Summary

The Human Resources Specialist will assist with the day-to-day operations of the Office of Human Resources including processing new hire paperwork, recruiting, onboarding of new employees, training, performance management, and maintenance of electronic and paper files.

Salary:  Appropriate placement on ACCS Salary Schedule E1, Grade 2: $50,680 - $68,169

Work Hours:  Monday through Thursday, 7:45 a.m. - 5:15 p.m.; Friday 7:45 a.m. - 11:45 a.m.

Applicants must meet the minimum qualifications and must submit a complete application packet to be considered. A complete application consists of the following:

• Online application
• Current résumé
• Copy of college transcripts (Transcript of college work verifying degree requirement; must include degree awarded and date confirmed. Unofficial transcripts will be accepted before the deadline, but official transcripts must be received if employed.)

Application materials must provide documentation that the applicant meets all minimum qualifications.
Applicants must provide information from previous employers documenting full-time related work experience if an offer is made.

Essential Duties and Responsibilities

1. Assist in the recruitment and selection process utilizing the on-line applicant tracking system; prepare and distribute job announcements and advertisements, maintain applicant database, prepare related correspondence and documents.
2. Assist in the day-to-day operations of the Office of Human Resources.
3. Process employee paperwork; maintain employee information in Banner and other systems.
4. Set up and maintain personnel and search files; maintain the security and confidentiality of all personnel information, files, and documents.
5. Ensure new employees complete appropriate forms in a timely manner; enter new employee information and appropriate data on persons hired into the Banner system for payroll purposes; prepare new employee files; maintain and set up employee files in Banner. 
6. Prepare letters of appointment and for new employees.
7. Develop and maintain job descriptions on all positions at the College.
8. Interpret and explain human resources policies, procedures, laws, standards, or regulations.
9. Address employee relations issues, such as harassment allegations, work complaints, or other employee concerns following the College and ACCS board policies.
10. Maintain and update employee salary data, including experience and step placement.
11. Work closely with payroll office staff to ensure timely and accurate information processing.
12. Schedule or conduct new employee orientation.
13. Maintain and update human resources documents, such as organizational charts, employee handbooks or directories, or performance evaluation forms.
14. Conduct reference or background checks on job applicants.
15. Confer with management to develop or implement personnel policies or procedures.
16. Contact job applicants to inform them of the status of their applications.
17. Work with the Instructional office to ensure faculty are paid appropriately.
18. Process faculty salary roster in Banner.
19. Ensure that necessary employment termination paperwork is completed. 
20. Enter requests for purchase orders electronically; process and maintain files of purchase orders.
21. Compile data, complete reports and maintain file of reports.
22. Perform related work as assigned.

Qualifications

1. A minimum of a Bachelor’s degree from an accredited institution and a minimum of three (3) years related work experience is required OR a minimum of two (2) years (96 quarter or 64 semester hours) of postsecondary education from an accredited institution and a minimum of five (5) years related work experience is required.
2. Ability to utilize Microsoft Office programs for advanced computer work (i.e. Word, Excel, Teams) is required.

Preference will be given to candidates who can demonstrate through their experiences and accomplishments:

1. Experience with applicant tracking systems;
2. Excellent oral and written communication skills;
3. Strong knowledge base of HR related laws and regulations, compliance, and industry best practices;
4. Knowledge of principles and practices of payroll administration and best practices;
5. Knowledge of community college policies and procedures;
6. Ability to multi-task and prioritize issues;
7. Knowledge of Banner/Ellucian system or a related program;
8. Ability to follow detailed instructions and adhere to prescribed routines;
9. A keen attention to detail;
10. Ability to document instructions;
11. Knowledge of generally accepted office practices and procedures, including records management;
12. Knowledge of common business processes;
13. Ability to work and communicate with a variety of people from diverse backgrounds;
14. Ability to make decisions based on correspondence, data or other information;
15. Ability to work with minimal supervision/work independently;
16. Ability to operate in a professional manner at all times;
17. Ability to check/verify information;
18. Confidence in decision making and communication skills;
19. Conscientious- care about how work is done and wanting to do a good job;
20. Initiative- respond to downtime by taking responsibility to do other work;
21. Customer service orientated- a focus on being friendly and patient in responding to customer needs;
22. Willingness and desire to learn new things and apply that learning;
23. Willingness to maintain flexibility in order to meet customer needs;
24. A positive attitude regardless of circumstances at hand.

Application Procedures/Additional Information

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must travel at their own expense. Finalist will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Calhoun Community College from the institution(s) granting the credits.
 
 BACKGROUND CHECK STATEMENT:
 In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.
 
 Calhoun Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including all post secondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Calhoun Community College will make reasonable accommodations for qualified disabled applicants or employees. The college reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. Calhoun Community College participates in the E-Verify system to verify employment eligibility for all newly-hired employees.
 
 Calhoun Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels. Questions about the accreditation of Calhoun Community College may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, GA 30033-4097, by calling (404) 679-4500, or by using information available on SACSCOC’s website (www.sacscoc.org). Specific questions regarding Calhoun's educational programs, admissions, and other matters related specifically to the College should be forwarded directly to the college.  
 APPLICATIONS MAY BE FILED ONLINE AT:
 http://www.calhoun.edu
 
 P.O. Box 2216
 Decatur, AL 35609
 256-306-2590
 256-306-2591
 

*Please mention you saw this ad on HispanicsInHigherEducation.*

Apply Now