Payables Specialist
Job Description
Posting Number
PG194329SPInternal Recruitment
NoWorking Title
Payables SpecialistAnticipated Hiring Range
$44,000 - $46,000Work Schedule
Monday - Friday, 8:00 am - 5:00 pm (This position is eligible for a flexible work arrangement to include hybrid remote work).Job Location
Raleigh, NCDepartment
University ControllerAbout the Department
The University Controller’s Office is a department within the Finance Division. The office has business units covering the following areas: The office is responsible for cash services, asset management, financial reporting, payroll, accounts payable, debt, and the university’s tax compliance.
The University Controller’s Office works to advance NC State as a leader in fiscal accountability and responsibility through a partnership with our campus community, strong partnerships with our peer groups, improvements in the University’s financial systems and internal controls, and efficient and effective business operations. The office continues its attention toward collaborative efforts and providing fiscal leadership, oversight, accounting, reporting, training, and outreach services that exemplify the highest standards of quality, performance, and service. Having professional staff and managers with imagination, knowledge, and people skills is paramount in the successful implementation of these goals.
The University Controller’s Office is responsible for fiscal accountability, accuracy, and reporting of the university with a net position of over $1.8 billion, including timely and accurate payment of monthly and biweekly wages to over 18,000 staff, faculty, student workers, and temporary employees, over 115,000 vendor payments annually and management of a $600 million external debt portfolio
The University Controller’s Office works to advance NC State as a leader in fiscal accountability and responsibility through a partnership with our campus community, strong partnerships with our peer groups, improvements in the University’s financial systems and internal controls, and efficient and effective business operations. The office continues its attention toward collaborative efforts and providing fiscal leadership, oversight, accounting, reporting, training, and outreach services that exemplify the highest standards of quality, performance, and service. Having professional staff and managers with imagination, knowledge, and people skills is paramount in the successful implementation of these goals.
The University Controller’s Office is responsible for fiscal accountability, accuracy, and reporting of the university with a net position of over $1.8 billion, including timely and accurate payment of monthly and biweekly wages to over 18,000 staff, faculty, student workers, and temporary employees, over 115,000 vendor payments annually and management of a $600 million external debt portfolio
Essential Job Duties
As a Payables Specialist, you’ll perform key transactional activities as they relate to invoice processing and payments. While your focus is on processing payments, this role offers opportunities to grow into other financial areas, giving you a strong foundation for broader financial operations and analysis. Your attention to detail and problem-solving will ensure the university’s financial health and success.
Key Responsibilities include but aren’t limited to:
Invoice Processing & Payment:
- Process vendor invoices for payment using two-way and three-way matching.
- Ensure all PO payments are accurately reviewed and approved.
Problem Solving & Research:
- Investigate discrepancies between vendor invoices, purchase orders, and receiving reports.
- Resolve issues quickly to maintain seamless operations.
Financial Oversight:
- Maintain up-to-date fund balances while managing multiple payments.
- Ensure transactions align with University State Budget policies and guidelines.
Communication & Support:
- Keep campus users and vendors updated on payment statuses.
- Serve as a resource for understanding budget policies and procedures.
If you’re detail-oriented, proactive in solving problems, and eager to learn and grow in the world of finance, you should apply. This role is perfect for someone who wants to expand their financial knowledge, develop analytical skills, and take on more complex responsibilities over time. If you’re curious about how financial processes work and excel at collaborating with others, this is the opportunity for you!
Minimum Experience/Education
High School Diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience.
Other Required Qualifications
- Strong organizational skills to handle multiple payments, deadlines, and tasks efficiently.
- Ability to clearly communicate with vendors and campus users, addressing inquiries and explaining payment processes.
- Experience working in a team environment, supporting financial operations, and ensuring smooth workflow across departments.
- Ability to analyze and resolve invoice problems independently and consistently.
- Willingness to learn how to read, interpret, and consistently apply policies, procedures, and guidelines.
Preferred Qualifications
- Previous experience reviewing and processing accounts payable invoices
- Experience using accounting software and financial tools to manage and process transactions (e.g., PeopleSoft, SAP, or similar).
Required License or Certification
n/a
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
11/06/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
11/13/2024Notice to Applicants
Please make sure that the work history listed on your application is identical to the work history listed on your resume.
Special Instructions
In addition to your application please submit a resume, cover letter, and contact information for at least 3 PROFESSIONAL references, 2 of which MUST be current or former direct managers or supervisors.
Position Number
00041100Position Type
SHRAPosition Classification Band Title
Accounting TechnicianPosition Classification Band Level
JourneyPosition Classification Salary Range
$ 33,540 - $ 63,478Salary Grade Equivalency
GN07Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
496001 - University ControllerAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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