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Human Resources Specialist

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James Sprunt Community College

Job Description

 

Full Job Description

SUMMARY

 

Salary is commensurate with Education and Experience

This position is responsible for various aspects of human resources, such as recruitment, onboarding new employees, maintaining employee records, and administering employee benefits. This position reports to the Director of Human Resources and Title IX Coordinator.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

This list is meant to be representative, not exhaustive. Incumbents may not perform all the duties listed, while in other cases, related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities the ability to perform the essential functions.


Recruitment:

Posting job openings, screening resumes, coordinating interviews, checking references, building talent networks to find qualified applicants, and managing the NeoGov portal.

Onboarding:

Assists in preparing new employee paperwork, conducting orientation sessions, and providing training on company policies and procedures.

Employee records management:

Maintaining accurate employee data, including contact information, employment history, performance evaluations, and leave records.
Initiate employee set-up, terminate employee records, assign leave plans, assign position codes, and maintain status changes.

Benefits and Leave Administration:

Assists in enrolling employees in benefits plans, managing changes to benefit coverage, answering questions about benefits, and disseminating benefits information.

Verifies and calculates prior aggregate state service on all full-time employees.

Calculates and establishes leave and longevity dates.

Serves as point of contact for employees to establish leave plans such as Family Medical Leave or Disability Leave, Paid Parental Leave, Voluntary Shared Leave, processes leave-of-absence requests and disability paperwork.
Assigns various leave programs (Annual, Sick, Bonus, Military, Voluntary Shared Leave, Family Medical Leave Act, Leave without Pay, etc.).
Completes annual reporting requirements.

Payroll:

Collects full-time payroll information monthly for the payroll process (including changes in salary, benefits, longevity, etc.).
Serves as backup for part-time payroll processing in the absence of the HR Generalist.
Employee Experience:
Supports the HR department in implementing programs to help improve the employee experience.
Acquire computer/technology competencies as appropriate to the position.
Maintain security of personal computer access.
Perform other professional or job-related duties as assigned.
Serve on college committees as directed by the supervisor.
Assist with equipment and software maintenance.

 

QUALIFICATIONS: Education, Experience, Skills, and Abilities

The requirements listed below are representative of the knowledge, skills and abilities required to satisfactorily perform the essential duties and responsibilities.

Knowledge, Skills, and Abilities:

Ability to maintain a professional demeanor in a fast-paced environment.
Proven knowledge and skill in the use of advanced features of Microsoft Word and Excel.
Ability to show initiative and self-direction as well as communicate professionally across a variety of constituent groups.
Ability to interpret and apply the policies and procedures of the College as well as other governing bodies.
Ability to build rapport and gain trust from employees.
Ability to work well with limited supervision.
Demonstrated organizational skills and the ability to prioritize tasks and meet deadlines.
Ability to communicate effectively through speech and writing.
Ability to identify, communicate, and analyze problems.
Ability to take ownership and utilize constructive feedback.
Must be punctual, professional, and conduct oneself in an ethical manner.
Ability to plan and prioritize tasks.
Ability to work respectfully within a team environment.

EDUCATION and/or EXPERIENCE: Any combination of education and experience that demonstrates possession of the requisite knowledge, skills, and abilities.

REQUIREMENTS:

Education/Skills

Required: Graduation from a college or university with a major in Business Administration, Human Resources, or a related field. Attention to detail, strong and problem-solving and critical thinking skills.

Preferred: Certificate in Human Resources (SHRM-CP or SHRM-SCP); Bilingual;

Experience

Required: Some experience working in a confidential office environment.

Preferred: Knowledge of HR functions, exposure to payroll practices. Famarity with NeoGov and Colleague.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to assist individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to use hands to finger, handle, or feel; reach with hands and arms, and talk or hear. The employee is occasionally required to stand and walk. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to focus. May require travel.

WORK ENVIRONMENT: The work environment characteristics described here represent those an employee encounter while performing the essential functions of this job. Reasonable accommodations may be made to assist individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee regularly works in indoor conditions. The noise level in the work environment is usually moderate.

This position description covers the essential functions and duties associated with this position. Other duties may be assigned by the President or appropriate supervisor personnel. The College reserves the right to alter duties, responsibilities, conditions, working hours, and job title as necessary.

NOTICE OF NON-DISCRIMINATION

James Sprunt Community College is an Equal Opportunity Employer. The College prohibits discrimination against any person (including staff, faculty or student body) on the basis of race, color, national origin, sex, disability, religion, political affiliation, sexual orientation, gender identity, veteran status, genetic information, or age.

If you need accommodations please contact 910-296-2400.

 

 

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