Job Description

The University of Wyoming is delighted to receive your interest in our vacant position! We strive to connect with qualified and uniquely talented individuals to join our campus community. We would love to hear how your experiences translate to this position, the University’s Mission, Vision, and Values, and encourage you to submit an application today!

JOB TITLE:
HR Records Specialist

JOB PURPOSE:
Provide data processing and records analysis for core Human Capital Management (HCM) transactions; assist with quality control in the transaction processing and approval processes; assist with employment verification, and data requests.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Process and approve a high volume of transactions using standard operating procedures and university guidelines for multiple types of HR transactions, including hires, terminations, assignment changes, personal changes and related activities.

Collaborate with staffing partners and/or Class/Comp to confirm discrepancies or make corrections. Perform follow-up transactions as tracked on individual spreadsheets.

Process daily imports (hires), track processing dates and coordinate timely processing of transactions. Analyze transactions and employee records to determine if actions are correct and acceptable per HR policies. Make decisions to approve/reject transactions and communicate with departments and/or employees if necessary.

Provide excellent customer service in person, on the phone and by email. Act as information source for employees and departments accurately explaining policies, procedures, and processes. Assist with transaction and form completion.

Complete verbal and written employment verifications in coordination with Payroll to obtain accurate pay data. Review all employee records as well as perform advanced math calculations. Maintain accurate data in spreadsheets.

Accurately calculate accruals and terminal leave when processing benefited terminations. Effectively collaborate and communicate with departments, Benefits and Payroll.

Assist with pre-payroll and other data management reports to ensure data compliance with active assignments/non-active salary or time card entry. Assist with periodic audit reviews to ensure data integrity

Maintain confidential employee personal records such as name changes, social security number updates and user name changes.

Assist in testing of HCM system transactions for quarterly upgrades.

SUPPLEMENTAL FUNCTIONS:
Perform other duties as assigned.

Participate in specialized HR training and orientations.

Assist other HR units when necessary.

COMPETENCIES:
Attention to Detail

Analysis/Problem Identification

Consistency

Integrity

Service Orientation

Teamwork (Cooperation)

Work Tempo

REMOTE WORK ELIGIBILITY:
This position provides vital support to campus customers and requires the successful candidate be available to work on campus.

MINIMUM QUALIFICATIONS:
Education:
High School diploma

Experience:
At least two years of work related experience in a professional office setting, preferably in human resources.

DESIRED QUALIFICATIONS:
A Bachelor's degree in a business-related field is preferred.

A minimum of two years of experience in records management or banking-related roles.

Proficiency in HR systems and databases.

Proven ability to collaborate effectively as part of a team.

Exceptional written, verbal, and interpersonal communication skills.

Experience with cloud-based financial management or HR systems.

Prior work experience in a higher education office setting.

Strong understanding of laws and best practices related to Human Resources.

REQUIRED MATERIALS:
Complete the online application and upload the following for a complete application: cover letter, resume and contact information for four work-related references.

HIRING STATEMENT:
UW is an Affirmative Action/Equal Opportunity Educator and Employer (UW Reg 4-1). The University does not discriminate in employment or personnel practices on the basis of race, gender, religion, color, national origin, disability, age, protected veteran status, sexual orientation, gender identity, genetic information, creed, ancestry, political belief, pregnancy, or any other protected category or participation in any protected activity. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email

jobapps@uwyo.edu

ABOUT LARAMIE:
The University of Wyoming is located in Laramie, a town of 30,000 in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its university, helping to make it a leader in academics, research and outreach. The university has state-of-the-art facilities in many areas and the community provides the advantages of a major university.

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range, a bustling group of metropolitan cities including Denver, Boulder, and Fort Collins. This beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit

http://visitlaramie.org/

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