Executive Assistant to the Vice President
Job Description
Position Number:
130031Title:
Executive Assistant to the Vice PresidentFunctional Title:
Executive Assistant to the Vice PresidentCategory Status:
33-Exempt RegularApplicant Search Category:
StaffUniversity Authorized FTE:
1.00Unit:
PRES-Office of Marketing and CommunicationsCampus/College Information:
Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify someone from employment. Prior to any adverse decision, finalists have an opportunity to provide information to the University regarding the background check.
The University reserves the right to rescind offers of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.
Offers are contingent on providing proof of employment eligibility in the United States no more than 3 days after the initial start date. If this proof is not provided within this timeframe, the offer may be rescinded or employment terminated.
The University reserves the right to rescind offers of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.
Offers are contingent on providing proof of employment eligibility in the United States no more than 3 days after the initial start date. If this proof is not provided within this timeframe, the offer may be rescinded or employment terminated.
Position Summary/Purpose of Position:
The Executive Assistant to the Vice President for the Office of Marketing and Communications provides executive level administrative support to the Vice President and department, ensuring efficient and effective management of the office. The Executive Assistant will maintain the calendar of the Vice President, serve as the gatekeeper for meeting requests and act as the primary contact for the Vice President while ensuring confidentiality.
This position will prepare meeting materials and agendas, other related correspondence, arrange technology support, manage event planning and logistics for departmental meetings and events. This position will coordinate all travel arrangements for the Vice President.
The role requires a detail-oriented professional with strong organizational skills, the ability to handle sensitive information with discretion, and the capacity to manage multiple priorities in a fast-paced environment. The Executive Assistant serves as a liaison between the Vice President and internal/external stakeholders, coordinates complex schedules, and oversees special projects as needed.
Benefits Summary
Top Benefits and Perks:Minimum Qualifications:
Education:
Bachelor’s degree in Business Administration, Communications, Public Relations, Marketing or a related field.
Experience:
Minimum of five (5) years’ experience providing administrative support to senior level positions.
Knowledge, Skills, & Abilities:
Bachelor’s degree in Business Administration, Communications, Public Relations, Marketing or a related field.
Experience:
Minimum of five (5) years’ experience providing administrative support to senior level positions.
Knowledge, Skills, & Abilities:
- Intermediate to advanced knowledge of Microsoft Office Suite (e.g., Word, PowerPoint, Excel)
- Intermediate to advanced knowledge of Google Suite and Adobe Acrobat.
- Demonstrates problem solving, critical analysis, initiative, judgment and decision-making skills.
- Time and project management skills with the ability to prioritize and work with deadlines.
- Ability to manage multiple projects and tasks with competing priorities and deadlines.
- Ability to work independently or as part of a team.
- Ability to handle sensitive matters with discretion and tact while maintaining strict confidentiality.
- Must be able to take discretion and possess the ability to learn quickly.
- Strong interpersonal skills with demonstrated ability to communicate effectively both verbal and in writing.
- Excellent written and verbal communication skills.
- Strong organizational and multitasking skills, with the ability to prioritize and manage time effectively.
Preferences:
Preferences:
- Experience working in higher education or a similar institutional environment.
- Familiarity with marketing and communication principles and practices.
Additional Information:
Salary range $92,000-$115,000.
Job Risks
Not Applicable to This PositionPhysical Demands
Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.
Posting Date:
10/04/2024Open Until Filled
YesBest Consideration Date
10/25/2024Diversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
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