We are seeking a Subawards Associate who will develop and modify outgoing sub agreements under prime federal grants, foundation awards, and Internal accounts.

Specific Duties & Responsibilities

• Modify federal contract agreements.
• Review Subaward Workflow Information Tracking (SWIFT) System requests for accuracy and completeness of record.
• Request additional information/documentation from the JHU department, as needed.
• Update subaward’s database records consistently.
• Determine appropriate template to use for sub agreements, based on information provided by department admin.
• Prepare initial sub agreement for review by Assistant Director.
• Complete compliance checks (e.g. IRB, IACUC, Risk ratings, COI).
• Create or modify Purchase Order Numbers as necessary.
• Request internal order number.
• Request shopping carts using SAP.
• Maintain files awaiting return of the sub agreement from the subrecipient.
• Assist subrecipient with questions/issues.
• Negotiate contract language with subrecipients.
• Process partially executed agreements for signature.

Other Duties

• Assist JHU P.I. and department admin with questions and SAP/PO related issues.
• Maintain current knowledge of developments in legislation and sponsor requirements affecting sub agreements.
• Prepare documents and aid Assistant Director with JHU P.I./department trainings, upon request.
• Attend monthly database meetings.
• Participate in Subawards Group/ORA staff meetings.
• Perform other duties as assigned
  

• Bachelor's Degree.
• Three years' experience in research administration, one year of which is in a sponsored research environment.
• Some familiarity with legal principles of negotiation and grant administration.
• Additional experience may be considered in lieu of education.

• Must be able to learn quickly, read analytically, and write well and fluently. 
• Requires strong typing and computer skills (Word, Access, Excel), excellent spelling and grammar, and the ability to communicate clearly.
• Individual must be detail-oriented, well-organized, and able to handle multiple projects simultaneously. 
• Must be able to handle ambiguity and exercise mature judgement. 
• Must be able to work independently after initial instruction but must also be willing and able to work as a member of a team with input from multiple sources.

Classified Title: Grants Associate 
Job Posting Title (Working Title): Subawards Associate   
Role/Level/Range: ATP/04/PD  
Starting Salary Range: $62,900 - $110,100 Annually ($76,170 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: M-F/ 8:30 am - 5 pm 
Exempt Status: Exempt 
Location: Remote 
Department name: SOM Admin Res Sponsored Proj Subcontract  
Personnel area: School of Medicine