Executive Administrator

PNRI is looking for an Executive Administrator to provide high-level, complex, and confidential administrative support to the Executive Officers, Principal Investigators and Board of Trustees. In this highly visible position, the Executive Administrator will leverage their communication expertise and interpersonal skills to provide information, support, and service to a wide range of internal and external stakeholders.

The successful candidate will have a minimum of five years of successful experience providing complex administrative support to executive leadership as well as a Board of Directors/Trustees. This position requires strong writing, communication, analytical and problem-solving skills. The successful candidate will have a verifiable track record maintaining confidentiality of sensitive data, is well-organized, and a team player with a high level of work integrity and ethical standards.

Why PNRI?

Not only do we have a long and distinguished history, but we are also a relevant part of the future in genetic research.

Our institute offers a diversity in science and continues to expand.

Our PIs are committed to finding opportunities for their labs to collaborate in their pursuit of genetic research to improve human health.

PNRI is building a team and community dedicated to contributing scientific advances to improve the health of all people.

What you will do:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Provides administrative support to executive officers, board members, and senior scientists.
• Prepares and discreetly manages communications by answering phone calls, manages hardcopy mail, prioritizes emails, and communicates and responds to messages.
• Provides wide range of clerical support, such as but not limited to managing calendars, scheduling in-person and virtual meetings (Outlook, Zoom, and Teams), preparing meeting agendas and taking minutes, composing, and editing letters, reports, and presentations.
• Orchestrates executive, board, and senior scientific staff priorities, such as internal and external meeting and event logistics, schedules guest speakers and invites attendees, and interfaces with internal Communications team and external printing services.
• Orders supplies and food and beverages, makes restaurant and travel arrangements, submits purchase orders and invoices, and reconciles credit card expenditures.
• Acts as liaison and archivist for executives, scientists, and legal services in obtaining permissions, executing agreements and contracts, and registering patents and copyrights.
• Designs and coordinates administrative procedures and systems and devises ways to streamline processes in support of leadership.
• Manages confidential files and directories related to executive and board business, intellectual property, and submits research proposals for conferences and manuscripts for publication.
• Proficiently uses multiple technical applications, including word processing, database management, spreadsheets, graphics and presentation software, and conduct internet research and summarize findings.
• Performs other duties as assigned.

What you bring:

To perform this job successfully, an individual should be able to demonstrate the requirements listed below which are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience

• High school diploma or equivalent; Bachelor’s degree, a plus.
• Minimum of five (5) years of verifiable success providing complex administrative support to executive leadership; previous experience with a research institute or non-profit organization desired.
• CAP, CPS, CEA, PACE, or CLSS certification, a plus.

Skills and Abilities

• Demonstrable written and verbal communication skills to effectively and professionally communicate and collaborate with a wide range of stakeholders, including scientists, Board of Trustees members, and executive leadership.
• Proven ability to thrive in a team environment and work collaboratively.
• Proven analytical and problem-solving abilities.
• Demonstrable success managing multiple priorities and processes simultaneously.
• Verified time, project, & organizational management skills and the ability to meet deadlines.
• Documented intermediate+ proficiency in Microsoft Office, SharePoint, Canva, office machines (i.e., copiers and postage machines) and meeting scheduling tools (i.e., Outlook, Zoom, Teams, Bookings, and/or Calendly); CRM, a plus.
• Established and verified track record of a high level of attention to detail and a high degree of accuracy and timely follow-through.
• Demonstrated knowledge and expertise of non-profit financial management.
• Confirmable self-starter with successful independent and efficient work performance.

PNRI is committed to creating a diverse environment and all qualified candidates are encouraged to apply.

How to apply:

Want to be a part of the team PNRI? Please complete and submit the application form below.

The annual base salary for this position is from $70,000 to $85,000 and the wage offered will be based on experience and qualifications.

PNRI requires vaccination for COVID 19 as a condition of employment. Please see www.pnri.org for more information.

About PNRI

PNRI is an independent, nonprofit, biomedical research institute with a distinguished history of contributing scientific advances to improve health. We believe genetic research holds untapped potential to improve human health. PNRI pursues an unanswered question in the field of genetics: what keeps people healthy in the face of genetic and environmental risk? At PNRI, our culture encourages originality, risk-taking, and interdisciplinary collaboration.

PNRI is an equal opportunity employer. PNRI does not, and will not, discriminate against any applicant or employee on the basis of race, creed, ancestry, color, religion, sex, gender, gender identity/expression, sexual orientation, national origin, citizenship status, mental or physical disability, age, genetic information, veteran status, marital or family status, family or medical care leave, pregnancy or related condition (including childbirth and/or nursing), political affiliation or any other characteristic protected by state or federal law or local ordinance. We believe diversity, equity, inclusion, and belonging is not only good business, it’s the right thing to do.