Job Description

Operating Title

Long Classification Title

Campus Location

Department

Summary of Position

Posting Number

Other minimum qualifications

• High school graduation and minimum of seven (7) years of office support experience of increasing responsibility or Bachelor’s Degree and three years of experience.
• Experience maintaining calendars, managing office operations, preparing correspondence and reports, and maintaining accurate files and records.
• Excellent interpersonal skills.
• Comprehensive knowledge of office procedures and practices.
• Ability to establish and maintain effective working relationships with faculty, staff, students, and the public.
• Comprehensive computer skills.

Additional Preferred Qualifications

• Effective written and oral communication skills.
• Organizational and analytical skills.
• Supervisory skills, including the ability to instruct, direct, and evaluate works of others.
• Commitment to working in a collaborative manner and the ability to foster trust and support among varied constituencies.

Salary Information

Quicklink for Posting

Percent Time Information (FTE)

Grade

EEO Statement

The University System of New Hampshire is an Equal Opportunity/Equal Access/Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.

Institution Information

Posting Date

Open Until Filled

Posting Open to Internal Candidates Only?

Interested Internal Candidates Exist?

Job Category

Appointment Type

Drivers License and Physical Requirements. Please check all items that apply.

Duty/Responsibility

1. Maintain Associate Dean’s calendar:
   • Ensure that needed materials are ready and keep all appointments up to date in Outlook. Confirm appointment times as necessary.
   • Schedule appointments with faculty members and senior staff.
   • Keep Associate Dean apprised of all additions and changes to the calendar.

2. Perform a variety of complex tasks to relieve Associate Dean of routine operations and administrative details by fielding questions and resolving issues that can be resolved without the need for the Dean’s involvement.
3. Gather and prepare documents for Associate Dean to review before meetings – syllabi for classes taught, student evaluations, copies of scholarship, background information on people and/or organizations, any other pertinent information.
4. Greet and interact with various members of the public and legal community on behalf of the Associate Dean.
5. Prepare preliminary documentation for meetings, seminars, and events as required. Conserve Associate Dean’s time by reading, researching, and routing correspondence; specially gathered information or meeting results to assist administrators in identifying important issues.
6. Assist in arranging teleconference calls, meetings, etc. for Associate Dean duties, inviting/confirming attendees, catering, and facility set-up as needed.
7. Attend and record various Associate Dean meetings as required maintaining and distributing notes when appropriate.
8. Manage and perform office operations, prioritize mail, screen visitors, coordinate travel arrangements for Associate Dean duties (and other necessary arrangements for travel purposes for Associate Dean duties, including, but not limited to, domestic and international travel, flight reservations, p-card transactions, completing international travel registry and other related travel arrangements and documents).
9. Oversee Associate Dean budget approving invoices as needed. Act as liaison between Associate Deans’ offices and BSC for certain financial transactions.
10. Prepare, collect, record and consolidate all travel and p-card expenses, receipts and submit all documents to BSC within the timeframe and in accordance with the format set by UNH policy.
11. Create, prepare, distribute and collect adjunct appointment letters for online and residential faculty each term and ensure they are delivered to the HR for processing time.
12. Oversee the hiring process for faculty research assistants and teaching assistants.
13. Conduct research and prepare reports for purposes of planning, strategic initiatives, program development or other projects as assigned.
14. Demonstrate a high level of professionalism, including the ability to exercise discretion and maintain confidentiality for all conversations, interactions, actions and circumstances in the Associate Deans’ offices and law school.
15. Maintain accurate files and records.
16. Perform other duties as assigned by the Associate Dean.

Duty/Responsibility

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