Arts Facilities Manager
Job Description
Job Number
MAN00118PPosition Title
Arts Facilities ManagerPosition Type
Classified AdministratorNumber of Months Assignment
12Starting Date
ASAPCurrent Work Schedule
Monday – Friday 8:00am – 5:00pm but varies to include evenings and/or weekends for events.
Salary Range
Management Range 40Salary
$9,788.58- $11,922.58 Monthly
Successful candidate will start at step 1 except in cases where District deems appropriate.
Successful candidate will start at step 1 except in cases where District deems appropriate.
FLSA
ExemptLocation
Main CampusDepartment
Arts and Cultural Programs (Dept)Open Date
06/20/2024Closing Date
07/11/2024Open Until Filled
NoAbout Rio Hondo College
About Río Hondo College
Río Hondo College welcomes and embraces all students in their educational and career pathways. As a Hispanic-Serving Institution (HSI), our College has a student population of 22,000, of which 18,000 are Latinx students. We were the first college in Los Angeles County to provide two years of free tuition to first-time, full-time college students through our Río Promise program. We are proud to acknowledge that many of our students have transferred to high ranked institutions such as Harvard, Stanford, USC and UCLA, UC Berkeley, UC Irvine, Cal State LA, Cal State Long Beach, and Whittier College to name a few.
Strengths
Our caring and dedicated student-centered staff, faculty, and administrators are devoted to the advancement of educational justice, equity, and opportunity for all our students. Our College’s 900 employees, with close to 600 faculty, hold themselves accountable for the academic success of disproportionately impacted student populations. Our entire staff, with unwavering team collaboration, work hard to ensure our students reach their full potential by eliminating gaps in academic outcomes that traditionally hinder students of color.
Río Hondo College is committed to the recruitment of qualified and diverse employees who are dedicated to our students’ success. We recognize that diversity in an academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for our students. We are steadfast in our hiring practices and staff development processes which reinforce the goals of equal opportunity, diversity, and inclusion. Our practices and processes also support the importance of a workforce that reflects the community and the diverse student population we serve.
Río Hondo College employs approximately 55% tenured track faculty of color; 60% part-time faculty of color; 85% classified staff of color; and 50% administrators of color.
Río Hondo College offers 30 associate degrees that guarantee transfer (ADTs) to Cal State Universities, a bachelor’s degree in Automotive Technology, more than 60 certificates, a Pathway to Law School, dual enrollment with K-12 districts, state championship speech & debate team and excellent athletic teams, student leadership opportunities, travel abroad experiences and more.
In collaboration with the communities in Pico Rivera, Santa Fe Springs, El Monte, South El Monte, Whittier, portions of Norwalk, La Mirada, Downey, La Puente, the City of Industry, Los Nietos and Avocado Heights, Río Hondo College provides an exceptional academic curriculum to meet the unique needs of our region and strengthen our communities.
Río Hondo College welcomes and embraces all students in their educational and career pathways. As a Hispanic-Serving Institution (HSI), our College has a student population of 22,000, of which 18,000 are Latinx students. We were the first college in Los Angeles County to provide two years of free tuition to first-time, full-time college students through our Río Promise program. We are proud to acknowledge that many of our students have transferred to high ranked institutions such as Harvard, Stanford, USC and UCLA, UC Berkeley, UC Irvine, Cal State LA, Cal State Long Beach, and Whittier College to name a few.
Strengths
Our caring and dedicated student-centered staff, faculty, and administrators are devoted to the advancement of educational justice, equity, and opportunity for all our students. Our College’s 900 employees, with close to 600 faculty, hold themselves accountable for the academic success of disproportionately impacted student populations. Our entire staff, with unwavering team collaboration, work hard to ensure our students reach their full potential by eliminating gaps in academic outcomes that traditionally hinder students of color.
Río Hondo College is committed to the recruitment of qualified and diverse employees who are dedicated to our students’ success. We recognize that diversity in an academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for our students. We are steadfast in our hiring practices and staff development processes which reinforce the goals of equal opportunity, diversity, and inclusion. Our practices and processes also support the importance of a workforce that reflects the community and the diverse student population we serve.
Río Hondo College employs approximately 55% tenured track faculty of color; 60% part-time faculty of color; 85% classified staff of color; and 50% administrators of color.
Río Hondo College offers 30 associate degrees that guarantee transfer (ADTs) to Cal State Universities, a bachelor’s degree in Automotive Technology, more than 60 certificates, a Pathway to Law School, dual enrollment with K-12 districts, state championship speech & debate team and excellent athletic teams, student leadership opportunities, travel abroad experiences and more.
In collaboration with the communities in Pico Rivera, Santa Fe Springs, El Monte, South El Monte, Whittier, portions of Norwalk, La Mirada, Downey, La Puente, the City of Industry, Los Nietos and Avocado Heights, Río Hondo College provides an exceptional academic curriculum to meet the unique needs of our region and strengthen our communities.
Basic Function
Under general administrative direction of the area Dean, to provide leadership and direction; to plan, manage, and oversee the arts & cultural programs events and operations of the arts facilities, including the Wray Theatre, Music Building, Art Gallery, Dance Studios, Arts classrooms, and other arts related facilities. Plan, implement and support the scheduling and production of Arts and Cultural Programs events, district events, and community rentals, including special events, lectures, forums, student activities, commencement, and community events in the arts facilities. Coordinate the proper maintenance and upkeep of the arts facilities and equipment. Develop and maintain industry contacts to expand community’s rentals of arts facilities. Coordinate assigned activities with other District divisions and outside agencies; and provide highly responsible and complex professional support to the area Dean.
Minimum Qualifications
Education:
• Possession of a Bachelor’s degree from an accredited college or university. Prefer major in performing arts, visual arts facilities management, gallery management, museum management or related field AND two (2) full-time years of professional experience as a manager in the area of performing arts facilities, preferably at an educational institution.
• In lieu of a bachelor’s degree, an associate degree or technical trade certification with major coursework in performing arts, visual arts facilities management, gallery management, museum management, or a related field, plus, five (5) years of increasing responsibility in performing and visual arts facilities management, gallery management, museum management, maintenance and operations.
Experience:
• Two (2) years of formal training, internship, or leadership experience reasonably related to the administrative assignment. Prefer three (3) years of experience or more working in a lead or supervisory role of visual or performing arts events and facilities management.
• Demonstrated sensitivity to, respect, and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff.
• Possession of a Bachelor’s degree from an accredited college or university. Prefer major in performing arts, visual arts facilities management, gallery management, museum management or related field AND two (2) full-time years of professional experience as a manager in the area of performing arts facilities, preferably at an educational institution.
• In lieu of a bachelor’s degree, an associate degree or technical trade certification with major coursework in performing arts, visual arts facilities management, gallery management, museum management, or a related field, plus, five (5) years of increasing responsibility in performing and visual arts facilities management, gallery management, museum management, maintenance and operations.
Experience:
• Two (2) years of formal training, internship, or leadership experience reasonably related to the administrative assignment. Prefer three (3) years of experience or more working in a lead or supervisory role of visual or performing arts events and facilities management.
• Demonstrated sensitivity to, respect, and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff.
Essential Duties
1. Provide leadership and direction and assume full management responsibility for arts & cultural programs events and any events held in assigned facilities; manage operations of arts facilities, including the coordination of purchase, repair, and maintenance of equipment and supplies. E
2. Manage and participate in the development and implementation of goals, objectives, policies, and priorities for arts and cultural programs events and arts facilities; recommend, within District policy, appropriate service and staffing levels; allocate resources accordingly. E
3. Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; conduct programming and facility needs analysis; assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement and review with the area Dean; direct the implementation of changes. E
4. Represent the arts & cultural programs to other District divisions and outside agencies; explain and interpret programs, policies, and activities; negotiate and resolve sensitive, significant, and controversial issues. E
5. Select, train, motivate, counsel, and evaluate assigned personnel; provide or coordinate staff training; work with employees to develop skills and abilities. E
6. Oversee staff and their scheduling; ensure proper coverage by creating weekly schedules for staff covering all daily events, including evening and weekend hours. E
7. Plan, direct, and coordinate the short-term and long-term work plans for arts & cultural programs events and arts facilities; meet with management, faculty, staff, and community members to identify needs and resolve problems; assign work activities, projects, and tasks; review and evaluate work methods and procedures. E
8. Manage and participate in the development and administration of assigned budgets; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; direct the monitoring of and approve expenditures; direct the preparation of and implement budgetary adjustments as necessary. E
9. Coordinate Division activities with those of other divisions and outside agencies and organizations. E
10. Provide staff assistance to the area Dean; prepare and present staff reports and other necessary correspondence. E
11. Conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to Division activities, policies, and procedures as appropriate. E
12. Collaborate with faculty, staff, administrators, and community members to schedule, plan, implement, and communicate Division events, district events, and community events; manage events calendar and production timelines. E
13. Conduct production meetings with faculty, staff, district personnel and community members; oversee rehearsals and performances in the arts facilities, which includes the Wray Theatre, Music Building, Art Gallery, Dance Studios, and other assigned arts spaces. E
14. Oversee and provide guidance on production elements, such as scenery, lighting, sound, stage equipment, rigging, props, costumes, and the striking of equipment; manage processes involving box office and ticket sales. E
15. Maintain a supervisory presence for all arts and cultural programs events, which includes evening and weekend hours. E
16. Create and implement a strategic plan to outreach to the community to promote the rental of arts facilities, such as the Wray Theatre. E
17. Schedule and coordinate with local schools and the community on participation in selected events. E
18. Evaluate needs, and conduct long and short range planning for maintenance and repair of arts facilities and equipment; coordinate with other divisions on campus, such as: Facilities, Information Technology, and Audio/Visual departments to help address needs of arts facilities. Research and make recommendations on equipment purchases and necessary renovations; ensure proper maintenance and storage of stage equipment, sets, tools and hardware; research and makes recommendations for equipment and supplies, as necessary. E
19. Develop, apply, and evaluate effective approaches to implement the policies of the Rio Hondo Community College District relating to program and workforce diversity in order to fulfill the core academic mission of the District and serve its diverse community. E
20. Provide effective leadership and direction to recruitment and retention efforts to further workforce diversity policies of the District. E
21. Participate on a variety of boards and commissions; attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of visual and performing arts. E
22. Promote equal opportunity and student and gender equity to effectively serve the District’s diverse community. E
23. Respond to and resolve difficult and sensitive inquiries and complaints. E
24. Adhere to applicable collective bargaining agreements as appropriate. E
Supervision Exercised
Exercises direct supervision over professional, technical, administrative, and student worker staff, in addition to volunteers. Hire, supervise, and evaluate classified staff assigned to serve as support for the division.
Other Job Related Duties
Perform related duties and responsibilities as assigned.
Job Related and Essential Qualifications
Knowledge of:
• Principles of management, administration, and organizational planning.
• Current trends in visual and performing arts.
• Outreach and promotion for arts programming and arts facilities.
• Employee relations concepts and methods.
• Public purchasing and contract management practices
• Modern office practices, methods, and computer equipment and applications.
• Operational characteristics, services, and activities of visual and/or performing arts.
• Organization and management practices as applied to the analysis and evaluation of arts programs, services, policies, and operational needs.
• Modern and complex principles and practices of arts program and facilities development and administration.
• Contract compliance principles and concepts.
• Negotiation principles and concepts.
• Facilities maintenance principles and concepts
• Principles and practices of budget preparation and administration.
• Principles of supervision, training, and performance evaluation.
• Pertinent Federal, State, and local laws, codes, and regulations.
• Safe driving principles and practices.
• Current trends in visual and performing arts.
• Outreach and promotion for arts programming and arts facilities.
• Employee relations concepts and methods.
• Public purchasing and contract management practices
• Modern office practices, methods, and computer equipment and applications.
• Operational characteristics, services, and activities of visual and/or performing arts.
• Organization and management practices as applied to the analysis and evaluation of arts programs, services, policies, and operational needs.
• Modern and complex principles and practices of arts program and facilities development and administration.
• Contract compliance principles and concepts.
• Negotiation principles and concepts.
• Facilities maintenance principles and concepts
• Principles and practices of budget preparation and administration.
• Principles of supervision, training, and performance evaluation.
• Pertinent Federal, State, and local laws, codes, and regulations.
• Safe driving principles and practices.
Skill to
• Operate performing arts center equipment (lighting and sound equipment, rigging, etc.).
• Operate modern office equipment including computer equipment and software.
• Operate a motor vehicle safely
• Operate modern office equipment including computer equipment and software.
• Operate a motor vehicle safely
Ability to:
• Understand and implement laws, regulations, policies, and procedures.
• Work effectively with unions and maintain positive employee relations within the department.
• Maintain detailed and accurate records.
• Provide administrative and professional leadership and direction for Arts & Cultural Programs .
• Recommend and implement goals, objectives, and practices for providing effective and efficient services.
• Develop, implement, and administer goals, objectives, and procedures for providing effective and efficient services for Division activities and arts facilities.
• Direct, plan, organize, and coordinate the work of professional, technical and administrative support personnel; delegate authority and responsibility.
• Select, supervise, motivate, counsel, train, and evaluate staff.
• Identify and respond to issues, concerns, and needs.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of arts & cultural programs and Division goals.
• Research, analyze, and evaluate new arts & cultural programs service delivery methods, procedures, and techniques.
• Prepare and administer budgets; allocate limited resources in a cost-effective manner
• Prepare clear and concise administrative reports.
• Interpret and apply the policies, procedures, laws, codes, and regulations pertaining to arts and cultural programs and the Division.
• Communicate clearly and concisely, both orally and in writing.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
• Understand and implement laws, regulations, policies, and procedures.
• Work effectively with unions and maintain positive employee relations within the department.
• Maintain detailed and accurate records.
• Provide administrative and professional leadership and direction for Arts & Cultural Programs .
• Recommend and implement goals, objectives, and practices for providing effective and efficient services.
• Develop, implement, and administer goals, objectives, and procedures for providing effective and efficient services for Division activities and arts facilities.
• Direct, plan, organize, and coordinate the work of professional, technical and administrative support personnel; delegate authority and responsibility.
• Select, supervise, motivate, counsel, train, and evaluate staff.
• Identify and respond to issues, concerns, and needs.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of arts & cultural programs and Division goals.
• Research, analyze, and evaluate new arts & cultural programs service delivery methods, procedures, and techniques.
• Prepare and administer budgets; allocate limited resources in a cost-effective manner
• Prepare clear and concise administrative reports.
• Interpret and apply the policies, procedures, laws, codes, and regulations pertaining to arts and cultural programs and the Division.
• Communicate clearly and concisely, both orally and in writing.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
Foreign Degrees
Any degree from a country other than the United States, including Canada and Great Britain, must be evaluated by an Evaluation Service prior to the closing date. Certification must be attached with copies of transcripts.
License Certificates/Credentials
Possession of an appropriate, valid driver’s license.
Working Conditions
Environment:
Indoor and outdoor work environment. Be available on-call to respond to emergency situations. Driving a vehicle to conduct work as necessary. Requires some evening and weekend responsibility.
Special Requirements:
Indoor and outdoor work environment. Be available on-call to respond to emergency situations. Driving a vehicle to conduct work as necessary. Requires some evening and weekend responsibility.
Special Requirements:
Ability to sit, stand, walk, kneel, crouch, stoop, squat, crawl, twist, climb, and lift 20 lbs.; exposure to heat, noise, outdoors, confining workspace, mechanical hazards, and electrical hazards; ability to travel to different sites and locations.
The Americans with Disabilities Act (ADA) requires us to identify the essential (E) duties/functions of the position. We have indicated those duties with an E on the job description.
Position Description
Applications are currently being accepted for Arts Facilities Manager.
Application Procedure
Applications must be submitted by 11:59 p.m. PT on the closing date.
Applicants must submit a complete online application that includes the items listed.
Applicants must submit a complete online application that includes the items listed.
- Rio Hondo College online application (which includes supplemental questions)
- Résumé/Curriculum Vitae
- Complete transcripts of all college/university studies, including degree earned (copies will be accepted). NOTE: Transcripts from multiple colleges/universities may need to be scanned as one document, then uploaded.
- Transcripts must include degree awarded and confer date (please circle conferral date on transcripts). Transcripts without this information and online applications without transcripts will be disqualified.
- PAPER APPLICATIONS AND APPLICATION MATERIALS SENT VIA MAIL, FAX, OR EMAIL WILL NO LONGER BE ACCEPTED.
- NOTE THAT ALL CORRESPONDENCE, INCLUDING INTERVIEW INVITATIONS, WILL BE SENT VIA EMAIL.
Special Instructions to Applicants
SELECTION PROCESS AND TENTATIVE SCHEDULE: *Please note this is a tentative timeline and subject to change
Application deadline: 7/12/2024
Application screening: Week of 7/15/2024
Applications are initially screened for completeness and Minimum Qualifications.
Complete applications are forwarded to the Department hiring committee for further review.
First level interview: Week of 7/29/2024
Final interview tentatively planned for the week of 8/12/2024
Application deadline: 7/12/2024
Application screening: Week of 7/15/2024
Applications are initially screened for completeness and Minimum Qualifications.
Complete applications are forwarded to the Department hiring committee for further review.
First level interview: Week of 7/29/2024
Final interview tentatively planned for the week of 8/12/2024
Additional Information
- The Immigration Reform and Control Act requires the District obtain documentation from every individual who is employed which verifies identity and authorizes his/her right to work in the United States.
- Successful candidate is responsible for verifying all prior work experience and providing all academic transcripts for purposes of salary placement.
- As a condition of employment, the selected applicant must provide a set of fingerprints (at the applicant’s expense) taken by an official LiveScan agency.
- Provide a Certificate of Tuberculosis Exam for initial employment (The certificate must be renewed every 4 years as a condition of continuing employment).
- For positions requiring a valid California driver’s license, proof of insurability is required.
- Applicants who are protected under the Americans with Disabilities Act and require accommodations for completing the application process, testing (if required for position), or the interview, please notify the Human Resources Office.
- A copy of this announcement will be provided in Braille to visually impaired applicants upon request.
Commitment to Diversity
All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and staff.
Cancel RTF Policy
WE RESERVE THE RIGHT TO RE-OPEN, RE-ADVERTISE, DELAY OR CANCEL FILLING THIS POSITION.
THIS RECRUITMENT MAY BE USED TO FILL FUTURE VACANCIES.
EEO Statement
Rio Hondo College is committed to employing qualified administrators, faculty and staff members who are dedicated to student success. The Board recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates.
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