Job Description

Operating Title

Program Coordinator, Donor & Board Relations

Long Classification Title

Program Support Assistant

Campus Location

Durham

Department

UNH Foundation Operating

Summary of Position

Acceptable minimum level of education

Bachelor's

Acceptable minimum years of experience

1 year

Additional Job Information

Posting Number

PS4643FY24

Other minimum qualifications

• Demonstrated skill as a writer.
• Attention to detail, project management skills, highly organized and able to multi-task.
• Outstanding written/oral communication skills and demonstrated ability to collaborate effectively with colleagues in the furtherance of a common goal.
• Independent thinking, creativity, confidence and initiative with excellent customer service
• Self-starter who handles all interactions with colleagues, donors and others with professionalism, tact and a can-do positive attitude.
• Complex computer skills including word processing, e-mail, spreadsheets, reporting, database management and other software applications.
• Complex understanding of confidentiality regulations, and use of discretion in work environment.

Salary Information

Quicklink for Posting

https://jobs.usnh.edu/postings/61213

Percent Time Information (FTE)

1.00

Grade

10

EEO Statement

The University System of New Hampshire is an Equal Opportunity/Equal Access/Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.

Posting Date

05/21/2024

Open Until Filled

Yes

Posting Open to Internal Candidates Only?

No

Interested Internal Candidates Exist?

No

Job Category

Hourly Staff (Non-Exempt)

Appointment Type

Regular

Drivers License and Physical Requirements. Please check all items that apply.

None applicable

Duty/Responsibility

• Update committee listings, term limits, contact information.
• Update/manage all board information in Board Effect and Trax.
• Update UNH website with board member term or committee changes.
• Update Trax with any term or committee changes.
• Coordinate reserving space, transportation, hotel blocks and other vendors for all board meetings.
• Collect and coordinate all board book material through board portal including board bios, committee agendas, minutes, bylaws, contact information, etc.
• Schedule regular planning meetings for Donor and Board Relations team and maintain notes and action plan from each meeting.
• Create and distribute post-meeting survey, collect results.

• Schedule donor meetings as directed.
• Coordinate logistics of any donor meetings including parking, food and beverage and reserving space.
• Send meaningful digital stewardship such as thank you videos from scholarship recipients, letters and more.

• Manage distribution lists for segmented donor email marketing content.
• Support the Gratitude Project which will include list management, survey tracking and merging letters as well as coordinating the mailing of all student thank you letters, updating donor records in Trax once letters are sent.
• Video creation and editing for donors stewardship campaigns and engagement.

Duty/Responsibility

• Oversee the research, preparation, drafting and editing of highly personalized letters from the President of the University and the UNH Foundation President acknowledging major gifts to the University. In doing so, act as liaison to the President’s Office for these gift acknowledgements.
• Provide annual updates to letter templates for standard tax receipts and other template acknowledgements.
• Maintain metrics for acknowledgement letter activity.

Duty/Responsibility

• Manage all invoices and other billing including maintaining the team’s PCard for purchases.
• Pull various reports and lists as needed for donor and board engagement
• Manage donor gift inventory.
• Order all necessary items including stationary or other office needs for the team.
• Update Trax with all communications and interactions for donors and board members.
  
  

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