Finance Assistant
Job Description
Full job description
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees delivers lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
Job Overview:
The Finance Assistant will be responsible for essential accounting functions such as p-card reconciliation, billing, data tracking, and other tasks as assigned. This position reports directly to the Senior Finance Coordinator.
Major Responsibilities:
Responsibilities may include, but are not limited to:
- Manage office credit cards and prepare reconciliation monthly.
- Prepare, distribute, and file Time & Effort reports.
- Preparation of monthly invoicing for required grants.
- Check ETO Recon report and coordinate with relevant programs if applicable.
- Assist in sending weekly DFA reports for R&P and Matching Grants
- Assist it with updating internal finance procedures.
- Maintain access to all lease agreements, and contracts for all equipment, property, etc.
- Assist processing Payments requests when needed.
- Back up for deposit transactions.
- Other projects and assignments as needed.
Key Working Relationships:
Position Reports to: Senior Finance Coordinator
Other Internal and/or external contacts:
Internal: Resettlement Team, Employment Team, Anti-Trafficking Team, Immigration Team, Youth Program Team, New Roots Team, Immigration Team, Intensive Case Management Team, Volunteer Coordination, Finance Team.
External: Volunteers, Interns.
Job Requirements:
- Associate degree in Accounting, Finance with at least 1 year of nonprofit accounting experience.
- Lived experience as a refugee or immigrant is highly preferred.
- Proven ability to work as a team member in a cross-cultural environment. Reporting experience preferred.
- Well organized; high attention to detail.
- Excellent computer skills including all Microsoft Office Programs, database experience, and various other financial-related software programs.
- Ability to prioritize and manage time effectively.
- Excellent verbal and written communication skills in English.
Working Environment:
Standard office environment at IRC’s office in Seattle; Monday-Friday, 9am-5pm, with occasional evening or weekend activities as needed. Limited flexible workplace available with approval (HYBRID – NOT FULL TIME REMOTE)
Access to a reliable vehicle to travel regularly throughout the service delivery area for partner meetings and events.
Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.
Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
US Benefits: The IRC offers a comprehensive and highly competitive set of benefits. All US employees are eligible for sick time, a 403b retirement savings plans: up to 4.5% immediately vested matching contribution, plus an 3-7% additional IRC contribution, and an Employee Assistance Program which is available to our staff and their families to support in times of crisis and mental health struggles.
In addition, full-time employees are eligible for 10 US paid holidays, 20-25 paid time off days, disability & life insurance, medical, dental, and vision insurance (employee contribution starting at $135, $7, and $5 per month respectively) and FSA for healthcare, childcare, and commuter costs. Part-time employees are eligible for a proportionate amount of paid time off. These additional benefits apply to employees who work at least 6 months within a 12-month time period.
Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.
Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.
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