Job Description

At National Road Heritage Corridor (NRHC), we strive for a Southwestern Pennsylvania where communities are vibrant, resilient, and deeply connected to their unique heritage, where the capacity to drive change is accessible to all, and where the power of collective impact transforms spaces into vibrant places of inspiration and innovation.

We work to:

• Foster Pride of Place
• Nurture a Legacy of Heritage
• Empower Changemakers
• Ignite Collaborative Impact
• Enrich Spaces through Placemaking
• Celebrate Diversity and Equity

By combining these elements, we support individuals and communities in shaping their own destinies, creating thriving authentic environments, and collaborating on solutions that transcend boundaries.

Our small, dynamic, and expanding organization seeks to hire a full-time Accounting and Administration Manager (AM) to join the NRHC team. The AM will be a versatile professional with broad-based skills and experience, will serve a key role for the NRHC as a growing organization, and will help the Executive Director and the Board of Directors implement the NRHC’s organizational vision. In this new position, the AM will oversee the day-to-day accounting operations of the organization, including management of the office, human resources, finances, and grants. The AM will also lead analysis and improvement of organizational processes to improve quality, productivity and efficiency and ensure the organization’s continued regulatory compliance. This position reports to the Director of Operations and Development.

Responsibilities:

• Ensure that the office’s physical operating requirements are met, including IT and phone service and basic utilities service; serve as the NRHC liaison in cases where such service must be initiated, modified, or restored..
• Serve as the NRHC’s communications liaison with Community partners, vendors, and contractors in cases when routine building maintenance is conducted.
• As directed, help to develop, implement, maintain, and review operational policies and procedures, including records retention policies.
• Assist in creating standardized methods in which office procedures will be accomplished, including the management of an organizational calendar.
• Implement appropriate systems to help ensure the NRHC’s general compliance with legal and regulatory requirements, per the NRHC’s governing documents, as may be contractually required by the NRHC’s funding obligations, and as may arise in the future. To this end, the AM will develop filing systems and/or calendaring systems to ensure timely completion/filing of compliance materials, and the AM will also subscribe to pertinent informational sources in order to stay abreast of new compliance requirements as they may arise.
• Monitor internal controls to assure compliance with established procedures.
• Help promote an organizational culture that encourages top performance and high morale.

• Manage all administrative aspects of recruitment, hiring, orientation of employees; implement compensation and status adjustments.
• Manage benefits for all staff.
• Assist with implementation and tracking of annual employee work plans.
• Serve as the NRHC’s liaison with its external payroll services firm.

• Serve as the NRHC’s internal bookkeeper; ensuring adherence to generally-accepted accounting practices and compliance with all internal financial procedures; prepare and maintain all ledgers, payment histories, receipts, cash journals, bank deposit records, etc., for both internal recordkeeping purposes and for interaction with the NRHC’s external accounting services firm.
• Serve as the NRHC’s liaison with its external accounting services firm.
• Prepare monthly financial reports in collaboration with the NRHC’s external accounting services firm; create additional reports as needed for grants administration, projects, and Board meetings.
• Coordinate and support preparation of annual audit with the NRHC’s independent auditing firm.
• Prepare annual budget in coordination with ED and staff.
• Present all relevant financial data for approval to ED and Board Finance Committee.
• Gather content for Annual Report; work with other staff on creation.
• Working with ED, help prepare materials for Board Meetings and act as staff liaison to relevant board committees.

• Support all administrative aspects of individual giving, corporate giving, and grant management including donor & funder research, data management, donor communications, pre-proposal and grant application development, tracking and reporting.
• Assist with implementation and management of the annual fundraising & development plan.
• Assist with the development of a database of all fundraising & development prospects; implement outreach mailings and fundraising campaigns from such a database.

Qualifications

The successful candidate for the position of Accounting and Administrative Manager will have the following qualifications:

• Associates or Bachelor’s Degree in a related area (preferred) and +2 years professional experience in a non-profit/related position (required).
• Demonstrated experience in organizational/resource development, personnel management, and financial/budget administration.
• Proficiency in Microsoft Office Suite; QuickBooks Online
• Highly organized with attention to detail.
• Ability to work independently and coordinate multiple, diverse projects, set realistic deadlines, and manage a timeline.
• Strong interpersonal skills.
• Excellent written and verbal skills.
• Prioritization skills and ability to work according to the organization’s needs.
• Willingness to learn and grow with the organization.

Benefits include an attractive compensation package, including a salary in the $40,000-$45,000 range, commensurate with experience, as well as dental, vision, health benefits, employer match retirement, and a generous PTO policy; relaxed dress code; a fun, friendly office atmosphere; and professional development and leadership opportunities.

The National Road Heritage Corridor is an Equal Opportunity employer. Personnel are chosen on the basis of ability without regard to race, color, religion, sex, national origin, disability, marital status, or sexual orientation in accordance with state and federal law.

Submit your resume and a cover letter to info@nationalroadpa.org, subject: Accounting Manager.

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Washington, PA 15301: Relocate before starting work (Required)

Work Location: In person

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